CUSTOMER, PARTNER & SUPPLIER PRIVACY POLICY

Customer, Partner and Supplier Privacy Policy

                                                                

1. GENERAL

The purpose of this Privacy Notice is to inform you how your personal data is processed by DanPilot, when we process your personal data as part of our communication and contractual relations with customers, partners and suppliers.

DanPilot is the data controller responsible for the processing of your personal data. Contact details of DanPilot are stated in Section 5 below.

2. OUR PROCESSING

2.1 Communication

When you communicate with DanPilot, we process your personal data, as it is necessary for us to process your personal data to respond to any queries from you.

In relation to our communication with you, we process your name, phone number, e-mail, place of employment, current position, and the content of our communications with you.
We collect your personal data directly from you.

The legal basis for this processing is Article 6(1)(e) of the GDPR, as the processing is necessary to perform the tasks vested to us under Danish law.

We process your personal data as long as it is necessary for the purpose for which it was collected. Usually, we will delete your personal data 5 years after our last communication with you.

2.2 Contracts

When your employer concludes a contract with us, we process your personal data for us to document the conclusion of the contract, and to be able to fulfil the contract, including by having a point of contact with our customers, suppliers and partners.

In relation to the contract, we will process your name, place of employment and your position.

We collect your personal data directly from you or from your employer.

The legal basis for the processing of your personal data is Article 6(1)(e) of the GDPR, as the processing is necessary to perform the tasks vested to us under Danish law.

We process your personal data as long as it is necessary for the purpose for which it was collected. Usually, we will delete your personal data 5 years from the end of the fiscal year, after which the cooperation with your employer concludes.

2.3 Video surveillance

Video surveillance has been installed on most DanPilot boats for security reasons and to secure proof of damages incurred on materiel and personnel. Cameras are installed at the following positions: foredeck, Sb sidedeck, PS sidedeck and engine room. For every boat where video surveillance is installed, a sticker showing a video camera is attached at side windows aft to inform about video surveillance on board.

In relation to video surveillance, we process images of you recorded at our boats.

The legal basis for DanPilot deploying video surveillance is Article 6(1)(e), as the collection is necessary due to the execution of a task, which falls under the exercise of public authority.
Video surveillance recordings will be deleted after a maximum of 30 days, unless it is necessary to keep the data, for instance due to insurance matters or an ongoing police investigation.

3. RECIPIENTS OF PERSONAL DATA

Your personal data may be handed over to our data processors, including our service providers and our cloud service suppliers.

We may also disclose your personal data to public authorities where we are obligated to do so, e.g., to the extent your personal data is subject to our obligations pursuant to the Danish Act on Public Archives.


4. YOUR RIGHTS

4.1 The right to access data

You are at any time entitled to request us to inform you which information we have registered about you, what the purpose of these data is, which categories of personal data and recipients of data may be registered, as well as information on the origin of the registered data.

You have the right to have a copy of the personal data registered about you provided, as you may be required to provide proof of your identity.

4.2 The right to rectification

You have the right to have incorrect data about yourself rectified by us. If you become aware that data registered about you is incorrect, we encourage you to contact us in writing, in order to correct the data.

4.3 The right to deletion

Under certain conditions, you are entitled to have all, or part of, your personal data deleted by us, e.g. by retraction of your consent, and we do not have any other legal basis for continuation of the processing of your data. In the event that further processing of your data is necessary, e.g. in order for DanPilot to meet our legal commitments, or in the interest of establishing, maintaining or defending legal demands, we are not required to delete your personal data.

4.4 The right to restriction of processing

In certain cases, you are entitled restrict our processing of your personal data. We are, however, still entitled to store your personal data. We may under certain circumstances, despite the processing being restricted, still process your personal data.

4.5 The right to protest

You are at any time, due to reasons pertaining your personal situation, entitled to protest the processing of your personal data, which we perform on the basis of a task imposed on us, which fall under the execution of public authority pursuant to Article 6(1)(e) of the GDPR.

4.6 The right to file a complaint

You are at any time entitled to file a complaint with the Danish Data Authority, Carl Jacobsens Vej 35, 2500 Valby concerning the processing of your personal data by DanPilot. Complaints may be filed by e-mail to dt@datatilsynet.dk or by telephone +45 33 19 32 00.


5. CONTACT INFORMATION

DanPilot is responsible for the data collected concerning you.
In case of any questions or comments to this Privacy Policy, or in the event that you wish to make use of one or more of your rights as listed in section 4, please contact:

DanPilot
Østre Havnevej 2, 5th floor
5700 Svendborg
gdpr@danpilot.dk


6. OUR DATA PROTECTION OFFICER

In case of any questions or comments to this Privacy Notice, or in the event that you wish to make use of one or more of your rights as listed in section 4, please feel free to contact our data protection officer (DPO):

Bird & Bird Advokatpartnerselskab
Kalkbrænderiløbskaj 8
2100 Copenhagen
gdpr@danpilot.dk